The following steps should be kept in mind for writing an effective email.
A. Use a professional email address
B. Stick to professional font.
• Write your email in a legible font size, such as 12 point type.
• Avoid special styles like italics, highlighting or multicolored fonts
• Do not use all caps.
C. Use a short and accurate subject line:-
Use keywords in the subject line that suggest what you are writing about, in just a few words. This helps make sure that the readers don’t overlook your email because the subject line is missing, is too vague or suggests that email is unimportant.
• Subjects like “Quick Question” email about an important matter on too vague to be useful.
• Schedule, guest list, Lunch Requests and Meeting Overview for March 16th on the other hand, is overwhelmingly long and covers several topics.
• “Meeting R.E. damaged escalator on March 12th,” however is short and to the point. It alerts your recipient to a single primary topic and a specific date.
Writing Your Message
The following steps are recommended to write a short crisp message:
| My name is XYZ. I’m contacting you to apply for the administrative assistant position listed on career ABC.com”
C. PRIORITIZE THE MOST IMPORTANT INFORMATION
Once you have introduced yourself and the general reason you’re writing, you can follow up with the body of your email.
Put the most important content near the top. This respects your recipient’s time and makes the purpose of your email clear.
“My name XYZ. I obtained your address from the ‘XYZ’ website. I am writing to ……
D. GET TO THE POINT
For a formal email, it’s ok to be direct, as long as you are polite.
Beating around the bush will only lose your reader and make it harder to figure out what you want or need from them.
For instance, while writing to a professor, don’t waste space with unnecessary padding like
“This is XYZ. Do you know me?
CHEM 21 is my favorite class now. I love the way lectures are organized. I can always follow along and know what will be on tests. Speaking of tests, I was thinking about the next exam.”
Instead it would be much clearer to write something like. “This is XYZ. I am a student of your CHEM21 class and I’m writing about a potential exam conflict.
E. KEEP IT BRIEF
There is no set length for how long an email should be FOR CELPIP you need to write 150-200 words.
F. USE FORMAL LANGUAGE
Since formal emails are written for professional contexts, you’ll want to give good impression. Use complete sentences and polite phrasing Avoid:-
• Unnecessary contractions
• Emotions & emoji’s
G. USE A PROPER FORM OF CLOSING
To improve your writing for CELPIP exam, start with mastering different mini-skills, which are taught at Masterprep by our expert faculties.